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Financial Policies & Procedures

 

Standard Operating Policies and Procedures

 

 

SOPP 100-102, 104-120, 200-204 - Revenue and Cash Collection Policies and Procedures

  and Change in Deposit Tickets

SOPP 104 - Receiving Currency and Coins (Revised, Jan. 2013)

SOPP 105 - Requisitioning

SOPP 122 - Dishonored Checks

SOPP 125 - Checks Disbursements - ACH Payments                                        

SOPP 130 - Accounts Payable

SOPP 305 - Purchase Order/ Encumbrance Maintenance

SOPP 310 - Flexible Period Report Policy and Procedures

SOPP 500 - Payroll - Time and Attendance Entry Policy

SOPP 600 - Single Payer Utility Fund

SOPP 705 - Affidavit Of Lost Check

SOPP 710 - Draw Down Of Federal Funds for Voucher Payments

SOPP 711 - Management of Draw Down of Federal Funds

SOPP 712 - Management of Draw Downs of Federal Funds to Sub-Grantees

SOPP 755 - Petty Cash-Imprest Funds

SOPP 860 - Indirect Cost Draw Downs and Postings

SOPP 602, 604 Non-Work and Work Time Administration

 

 

 

Memoranda

 

 

DOF - FINANCE MEMORANDUM NO. 16-2015 -FY 2015 Closing.FY 2016 Opening - August 21, 2015

DOF - FINANCE MEMORANDUM NO. 15-2015 -REVISED - Statement of Policies & Procedures - July 31, 2015

DOF - FINANCE MEMORANDUM NO. 11-2015 -REVISED - Statement of Policies & Procedures - June 12, 2015

DOF Memorandum No. 08-2015 - Revised - Statement of Policy and Procedures (SOPP #105)

DOF Memorandum No. 05-2015 - Cancellation of Prior Year Purchase Orders / Encumbrances, February, 2015

DOF Memorandum - ERP Upgrade Announcement, October, 2014

DOF Memorandum No. 016-2013 - Discontinuation of Direct Deposit Advices, June 3 2013

DOF Memorandum No. 015-2013 - Vendor Check Disbursement /ACH Payments, May 16 2013

DOF Memorandum No. 014-2013 - IT Resource Regulation and AUP; Access and Permissions Policy, May 2013

DOF Memorandum No. 013-2013 - Discontinuation of Payroll Green Bar Printed Reports, May 15, 2013

DOF Memorandum No. 006-2013 - STATS Training Videos Available On-line - December 17, 2012

DOF Memorandum No. 004-2013 - STATS Upcoming Training on St. Thomas and St. Croix - Nov. 30, 2012

DOF Memorandum No. 003-2013 - STATS Newsletter of Dec 2012 - November 26, 2012

DOF Memorandum No. 002-2013 - Posting of Payroll Expenditures to G/L by Pay Day - Nov. 21, 2012

DOF Memorandum No. 010-2012_Object Codes for Federal Cost Reimbursement - June 25, 2012

DOF Memorandum No. 011-2012 - Early Submission -- Pay Cycle No. 20 (2012) - June 25, 2012

DOF Memorandum No. 004-2012 - ERP Accounts Payable Access - "Straight Payment" - Nov. 3, 2011

DOF Memorandum No. 002-2012 - STATS Communication on Implementation Timeframes - Oct. 12, 2011

DOF Memorandum No. 001-2012 - Updating Information for Transaction Processing Staff - Oct. 7, 2011

DOF Memorandum No. 016-2011 - Policy and Procedures for Fixed Assets - Sept. 19, 2011

DOF Memorandum No. 015-2011 - DOF Acct Policies and Procedures FM YE/YO Meeting - August 23, 2011

DOF Memorandum No. 013-2011 - FY'11 Year-end Closing FY'12 Opening - August 16, 2011

DOF Memorandum No. 012-2011 - STAT Project Annual & Sick Leave - May 16, 2011

DOF Memorandum No. 011-0211 - New Object Code 532100 Automotive Repairs.. -  April 14, 2011

DOF Memorandum No. 009-2011 - Transition to Project/Grants Accounting Module - March 2, 2011

DOF Memorandum No. 005-2011 - Correction/Reissuance Form 1099 -  Jan, 2011

DOF Memorandum No. 004-2011

ERP F/Y 2011 Opening Memo

DOF Memorandum No. 001-2011_Oct. 5, 2010

DOF Memorandum No. 034-2010.Sept. 17 2010

DOF Memorandum No. 010-09-Announcement - SOP #710

DOF Memorandum No. 011-09 - Separate Acct For ARRA Funds  

DOF Memorandum No. 017-09 - Drawdown of ARRA Funds

DOF Memorandum No. 021-2010 - SOPP 711 Fed. Drawdowns

DOF Memo No. 017-2010 Corrections/Reissuance of Form 1099-Misc

DOF Memorandum No. 001-2017 Single Payer Utility Fund

DOF Memorandum No. 10-2017 Work & Non-Work Time Administration

 

 

Forms

                                                                           

Form - Vendor ACH/EFT Request

Form - Affidavit Of Lost Check - Tax Refund Checks

Form - Affidavit Of Lost Check - Vendor Checks                             

Form - DOF-Federal Grant Reconciliation                    

Form - DOF Request Form_1099 Misc, March 30 2010                             

Form - Documents Transmittal Memo

Form - Fixed Assets Tracking

Form - Fixed Assets Tracking (Sample)

Form - GTR Authorization - Invoice - Voucher - DOF-0701-2015

Form - Petty Cash Voucher

Form - DIRECT PAYROLL DEPOSIT AUTHORIZATION

Form - REQUEST FOR RE-ISSUANCE OF W-2VI

 

 

Component Units

Component Unit Reporting Package - Spreadsheets

Component Unit Reporting Package - Forms                                       

                                                                               

    

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